Records Management

This category focuses on how organisations control records throughout their lifecycle to meet legal, regulatory, and business requirements. Articles cover document retention, disposal, evidential value, and governance, with particular attention to compliance obligations and risk reduction. The content explores how records differ from everyday documents, why over-retention creates exposure, and how structured records management supports audit readiness, accountability, and defensible information

Document Retention Best Practices for Global Organisations

Managing document retention across multiple countries is complex. This guide explains best practices global organisations use to reduce risk, simplify compliance, and manage retention at scale.

Compliance & Data Protection

Thelesspaper.com Editor

Jan 23 min read

Best Practice for Document Retention in Global Organisations

Organisations operating across multiple countries face a complex challenge when it comes to document retention. Different jurisdictions impose different rules, timelines, and enforcement approaches — and getting it wrong can expose businesses to audits, fines, and legal risk. Here are some best practices. The most effective global organisations simplify this complexity by adopting a best-practice, risk-based approach to document retention. Standardise to the Longest Applicabl

Records Management

Thelesspaper.com Editor

Dec 29, 20252 min read

Metadata: The Superhero of Document Capture (and why capture without it is a Dead End)

Many organisations successfully digitise paper but see little real improvement. The problem is rarely capture technology — it’s the absence of metadata that gives documents meaning, control, and purpose.

Document Capture

Thelesspaper.com Editor

Dec 29, 20254 min read

Do you need Records Management? Three clear signs — and the next steps to take.

ecords management rarely starts as a strategic initiative. It emerges quietly through uncertainty about documents, retention, and responsibility — until risk accumulates and control begins to slip.

Records Management

Thelesspaper.com Editor

Dec 28, 20253 min read

What is Document Capture? A Practical Guide for businesses still using paper.

Many organisations have digitised paper but still rely on manual work to use it. Document capture sits between scanning and document management, turning static documents into usable business data.

Document Capture

Thelesspaper.com Editor

Dec 23, 20253 min read

The Five Most Common Legal Aspects to Consider When Deploying a Records Management Solution

Records management is not just an operational concern — it is a legal and risk-management discipline. This article outlines five key legal aspects organisations must consider to remain compliant and defensible.

Compliance & Data Protection

Thelesspaper.com Editor

Dec 20, 20253 min read